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Executive Assistant, Amazon Publishing
New York, NY
Date Posted
Amazon's New York Publishing office is seeking an exceptionally bright, organized, and dynamic self-motivated individual for the role of Executive Assistant to support the Vice President of New York Publishing and other team members within the organization.

This exciting role requires superior attention to detail, highly organized planning, and the ability to meet tight deadlines while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. Sense of humor required. The successful candidate will possess the ability to complete high volumes of tasks and projects quickly with little to no guidance, and react with appropriate urgency to situations that require a quick turnaround.

Responsibilities for this position include:
- The ability to play a leadership role with the administrative support team, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively.
- Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars.
- Management of complex calendar and scheduling requirements
- Assisting with new hires
- Acting as a liaison for the VP's direct reports
- Acting as a liaison for office manger
- Driving key team activities (such as staff meeting agendas, all-hands meetings, supply ordering, etc.)
- Updating team organizational charts
- Manage group logistics
- Coordinating domestic and international travel

This position will work with other assistants throughout the rest of the company.

Basic Qualifications
- BA/BS degree required
- Minimum of five years’ experience assisting at the leadership level in a fast-paced technology environment
- Experience supporting senior level executives in a large publishing or media company
- Background of supporting technology groups
- Detailed planning, time management and organizational skills
- Advanced knowledge of Microsoft Outlook as well as strong working knowledge of Microsoft Word, Excel, PowerPoint, Sharepoint, and Vision

Preferred Qualifications
- High levels of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
- Exceptional written, verbal, and interpersonal communication skills
- Positive, proactive and able to always exercise great judgment
- Ability to work in a highly ambiguous environment

Apply Now
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