This is our fourth collection of announcement listing titles conducted in partnership with Above the Treeline, the Ann Arbor–based company that provides Web-based software for the book industry, including the Edelweiss catalogue management system. This collection forms the basis of title information from which we will produce a print Fall Adult Announcements issue (the June 25, 2012 PW) and the Fall Children’s Announcements information (the July 16, 2012 PW). All of the collected information, adult and children’s, will be part of the online catalogue for spring titles, that will be available and browsable to all registered users. Religion and Audio publishers/imprints please note that they too are encouraged to submit via PW/Edelweiss, though we will also conduct a separate call for titles in those categories—each will get its own issue (Religion, July 2; Audio, July 9).

Click the button below to go to Edelweiss and register.

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We believe this method of collection offers many advantages to any trade publisher wishing to have its new titles presented to PW readers:

--The most comprehensive guide to the coming season of trade books, both adult and children’s

--No limit to number of books that can be listed online

--Total online entry process—no paper, no stamps, no delays

--ISBN-keyed data fill from Ingram’s or Edelweiss’s database (if title is already in either database)

--“PW Pitch,” an opportunity to write a 50-word maximum (300 character) description of the book for PW editors to consider---strongly recommended!

--Sales Rights tab. This is an optional (but encouraged tab) whereby publishers can list rights sold and/or rights available for each title. This will facilitate future inclusion in PubMatch, our new rights database service.

--Option to add jackets, interior art, Web links, excerpts, author bios, and more to your entry

--Easy category organization by BISAC code

--Resulting browsable online catalogue, which users can organize by publisher, author, category, format, pub date, accessible to all PW subscribers.

--All listed titles are eligible for coverage in our print announcement issues.

Guidelines for Entering Fall Adult and Children’s Titles Online

Publishers should register at the registration portal,

Important Distinction: For Adult titles, please enter only new books—hardcover, paperback, e-book, audio—being published between Aug. 1, 2012, and Jan. 31, 2013. We will not consider titles outside that range; for Children’s titles, however, please enter only new books—hardcover, paperback, e-book, audio—being published between July 1, 2012, and Jan. 31, 2013. PLEASE NOTE DIFFERENT TIME WINDOWS.

After registering and logging in into the PW/Edelweiss site, begin entering titles by typing in the ISBN in the blue box on the left.

If the other fields, such as book title, author, etc., do not immediately fill from the Ingram feed, then click “edit title info” on the right-hand side, and you will be able to fill those fields manually.

Hit Save when you are done. You will be able to reenter to change or update data until May 14, when the tool will be closed to further emendation.

Required (and Optional) Information

There are eight tabs under which users will find fields for data entry—General, Contributors, Images, Description, Links, Events, Subrights, and Requests. For PW’s purposes, required information is only under General, Contributors, and Description. We encourage publishers to avail themselves of the PW Pitch field, which allows PW editors to see a concise description of the title, in addition to the often lengthier catalogue copy. This is the same as the Key Note—and, if used by the publisher, can stand in for the Description fill if desired. That is, publishers can skip the Description tab if they complete the PW Pitch, which can be accessed directly on the main title listing screen without having to click the Edit title Info button.

General Tab:

Required: Title; subtitle (if applicable); imprint (if applicable and different from publisher name); series (very important for children’s series!), pub date; on-sale date if different; announced first printing if 25,000+--essential for our on-sale calendar listing; list price (U.S. price only); pages; format (hardcover, trade paper, audio, e-book, etc.); BISAC category; age range (required for children’s books).

The other fields under General are optional.

Contributors Tab:

Required: Author, editor (if applicable), and illustrator or photographer (if applicable), first and last name

Images Tab:

Nothing required here, but feel free to upload jacket image or interior image from book.

Description Tab:

Required*: Overview Description of book (describe the book’s contents; you must indicate age range for children’s titles); Contributor Bio (optional but preferred); if one-day laydown for the book, please note that in Marketing Plans.

*We encourage publishers to also use the PW Pitch tag for a condensed title description; this can take the place of the Overview Description.

Links Tab

Nothing required here.

Events Tab


Subrights and Sales Rights Tabs

Not required, but encouraged: opportunity for publishers to list disposition of rights—rights sold and rights available. This will facilitate transfer into

Requests Tab


In addition to the tabs, there are several fields that, if they do not automatically fill from your ISBN entry, must be added manually: format, publication or on sale date, BISAC number, which indicates the subject area of the book, and, if a juvenile fiction or nonfiction title, age range

IMPORTANT: For publishers with imprints who want their titles identified by imprint as opposed to under the main heading of the parent publisher, please be sure to fill in the imprint field.

Navigation Notes

Please hit “Next” button toward bottom to proceed from tab to tab, and hit “save” button to save your work. Hit “close” to close the tabs and move to another title entry.

Please note the “Edit Title Info” and links in the blue boxes on the right-hand side of the screen. Edit Title will allow you to change the information in the tabs. At the end of each entry, hit SAVE. You will be able to re-enter and add information until the deadline of May 14, when the portal will be closed.

When your listing is complete, you will be able to view your listing through your registration login. PW reserves the right to review for concision, completeness, and appropriateness. When the entire data collection process is complete and has been processed by PW staff, PW subscribers will be able to access the entire list.

In addition, the database will be used to collect information for PW’s On-Sale Calendar for books with 25,000 or more announced first printing. Please include strict one-day on-sale dates in the Marketing Plans field under the Description tab.

For questions, contact Michael Coffey at for Adult; and Carolyn Juris at for Children’s. For procedural issues with the online entry, contact Jen Slajus at

A Note from Above the Treeline:

Who Can Edit What Titles and How? Title information is initially drawn from Edelweiss core databases and from Ingram Book Company. Since we are dealing with titles far before publication date in some cases, the information is not always available or complete in these sources. Here is how it works and the options you have for editing title data:

  • For Edelweiss publishing clients, if a user has “catalog administration” rights within Edelweiss then that user can edit title information for any title on the submissions lists by using the “edit title info” button on the right side of the screen. For established Edelweiss clients, users would probably know whether or not they have these rights.
  • •For other users, they have the ability to edit any title that is not a part of an Edelweiss catalog. Titles that are part of an Edelweiss catalog should be edited and updated using the standard Edelweiss update processes. This is intended to protect the information from unintended editing that might affect live data within Edelweiss.

If a user needs to edit title information and the edit button for that title is inactive (which means the title is part of an Edelweiss catalog), here are your two options:

  1. 1. The recommended option: route the needed data additions/edits through the normal Edelweiss title update process for your publisher. In many cases, this means asking your Edelweiss catalog administrator to make the changes and include them in your next outbound ONIX feed. Please contact if you do not know who your catalog administrator is.
  2. 2. Your company’s Edelweiss user administrator can grant “catalog administration” rights to the individual who needs the ability to edit title information. Keep in mind that the information manually entered in this manner will eventually be replaced by the automated feeds. Permissions can be returned to original settings after the information has been submitted.